Gator Bio

Trade Show Coordinator

United States

On-site

Contractor

#Marketing

#Event Management

#Project Management

#Microsoft Office

#Communication

#Logistics

Gator Bio is looking for a Trade Show Coordinator

Contractor Mid-Level On-site United States Marketing Event Management Project Management Microsoft Office Communication Logistics English

Gator Bio is a pre-IPO biotech firm based in Palo Alto, California, dedicated to simplifying biological analysis through our innovative Biolayer Interferometry instruments and biosensors. We are looking for a Trade Show Coordinator to join us on a contract basis to help elevate our brand presence and support our marketing and sales goals at industry events.

Responsibilities

Oversee the full lifecycle of trade show logistics, from booth setup and marketing material preparation to managing attendee schedules.
Handle all show-specific orders, including electrical, carpeting, freight shipping, and lead retrieval services.
Manage our virtual booth presence to ensure online inquiries are directed to the right team members for lead generation.
Coordinate the physical logistics of event materials, including loading and unloading pallets and operating pallet jacks safely.
Maintain an accurate inventory of promotional items and marketing collateral using Monday.com.
Collaborate with external vendors to produce high-quality event materials that reflect our brand.
Lead pre-show preparations, including organizing team meetings, ensuring consistent brand messaging, and coordinating logistics with sales and creative departments.

Must-haves

Two to three years of experience in event coordination, ideally within the biotech or life sciences sector.
Strong project management and organizational skills.
Proficiency in Microsoft Office and event management software.
Excellent verbal and written communication skills in English.
Ability to work independently and adapt to changing priorities.
Capacity to lift, push, or pull up to 50 lbs.
Willingness to complete a pre-employment physical upon receiving a job offer.

Nice-to-haves

Prior experience or background in marketing and communications.
An innovative mindset with a desire to contribute new ideas to our event strategies.

Gator Bio

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Company Size

51-100

Markets

Medical

Biotechnology

Diagnostics

Social Media

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Trade Show Coordinator at Gator Bio