Ware Malcomb

Marketing Administrative Assistant

Mexico

Hybrid

Full Time

#Marketing

#Microsoft Office

#CRM

Ware Malcomb is looking for a Marketing Administrative Assistant

Full Time Mid-Level Hybrid Mexico Marketing Microsoft Office CRM English Spanish Hybrid work

Are you looking to join a team where creativity meets innovation? At Ware Malcomb, we are a global, full-service design firm that has been pushing boundaries since 1972. From architecture and interior design to civil engineering and branding, we deliver visionary projects for clients across the globe. We pride ourselves on a collaborative culture that values community engagement and seamless delivery. If you are ready to grow your career with a top-tier firm, we would love to meet you.

Role at a glance

We are seeking a Marketing Administrative Assistant to join our team in Mexico City. This is a full-time, mid-level position that operates on a hybrid schedule. You will report directly to the Latin America Marketing Coordinator and work closely with our broader marketing team and firm leadership to keep our operations running smoothly.

Your impact

Manage event registrations and calendars for our business development leaders to ensure our firm stays connected.
Coordinate professional photoshoots by acting as the primary liaison between photographers and project teams, managing everything from scheduling and invoicing to on-site staging.
Support the marketing department through essential administrative tasks, including budget tracking, processing invoices, maintaining our internal intranet, and managing marketing inventory.

What you'll need

At least 2 years of professional experience in marketing, communications, or administrative roles.
Full bilingual proficiency in both English and Spanish.
Strong technical skills in Microsoft Office, particularly Outlook, Excel, and Word.
A highly organized approach with a sharp eye for detail and accuracy.
A collaborative, positive, and professional attitude that thrives in a fast-paced environment.
Bonus points if you have experience with HubSpot CRM, Deltek Vantagepoint, or OpenAsset.

Perks and compensation

Enjoy the flexibility of a hybrid work environment.

Ware Malcomb

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Company Size

501-1000

Markets

Branding

Architecture

Interior Design

Civil Engineering

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Marketing Administrative Assistant at Ware Malcomb