Field Marketing & Event Manager at Luma Health

WE'RE LUMA HEALTH.

Needing healthcare can be hard — getting care shouldn’t be.

We built Luma Health because we are all patients. We believe it should be easy to see and connect with our doctor. To get the care we need, when we need it.

So, we’ve created solutions to fix this problem. Our technology makes messaging easier, scheduling appointments more efficient, and it modernizes care delivery from beginning to end.

Field Marketing & Event Manager (3-Month Contract)

Experienced professional specializing in event production, sponsorship management, marketing operations, project management, and strategic planning to deliver impactful in-person experiences that drive business growth.

What YOU will do at Luma Health

Event Strategy & Execution

• Lead the planning and execution of in-person events, including:
• Sponsorships at external events, trade shows, and conferences.
• Company-hosted events such as multi-day conferences, private dinners, and evening receptions.
• Coordinate all aspects of event logistics, including venue sourcing (RFP process), vendor negotiations, travel arrangements, and onsite execution.
• Serve as the primary point of contact during events, facilitating day-of coordination, managing onsite teams, and ensuring seamless attendee experiences.

Demand Generation

• Use Salesforce to create and track event ROI
• Create promotion plans to drive event attendance
• Collaborate with sales team to follow up pre and post event
• Upload lead lists to Salesforce and enable follow up campaigns

Strategic Planning & Financial Alignment

• Identify key opportunities for event sponsorships, brand presence, and high-impact hosted experiences, building a forward-looking event strategy aligned with annual budgets.
• Collaborate with the Revenue department to prioritize event investments that support financial goals and broader business objectives.
• Maintain a long-term event roadmap to ensure consistent, strategic representation in target markets and industries.

Vendor & Partner Management

• Develop and maintain relationships with key vendors, including swag suppliers, warehousing partners, hotel sales teams, and conference organizers.
• Oversee hard goods production, shipping, and onsite logistics to support events.
• Negotiate sponsorship contracts, manage budgets, and oversee accounts payable documentation, including invoices and receipts.

Project Management & Design Coordination

• Utilize shared project management tools such as ClickUp, Google Drive, and Slack to map out event timelines, deadlines, deliverables, and cross-functional tasks.
• Collaborate with design teams to identify creative needs, develop design briefs, and provide specifications for event materials.
• Leverage independent design skills to create visuals in Canva as needed, ensuring brand consistency and high-quality output.

Cross-Functional Collaboration

• Partner with sales and leadership teams to:
• Develop pre-event prep and training materials.
• Facilitate post-event debriefs, including reporting on outcomes and recommendations.
• Liaise with internal marketing teams for demand generation, CRM updates, and social media support as needed.

Operational Excellence

• Maintain meticulous records of event budgets, sponsorships, and operational details to support accurate reporting and strategic planning.
• Create clear, concise updates for leadership through presentations, spreadsheets, and regular check-ins.
• Independently manage swag production, business card ordering, and the coordination of promotional materials for all events.

Independent Leadership

• Operate autonomously as an independent contractor, seamlessly managing all aspects of event production while providing regular updates to stakeholders.
• Identify opportunities to enhance event impact through proactive problem-solving and collaboration with cross-functional teams.

Don’t meet every single requirement? At Luma Health we are dedicated to building an inclusive workplace so if you’re excited about this role but your past experience doesn’t align  with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay Transparency Notice: Depending on your work location and experience, the target annual salary for this position can range as detailed below. 

Pay Range: $57—$62 / hour USD with the expectation to work 40-hour work weeks.  (Benefits not included)  

Luma Health is proud to be an Equal Employment Opportunity and Affirmative Action employer. We believe in order to thrive, businesses need a diverse team and leadership. We welcome every race, religion, color, national origin, sex, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. Everyone is welcome here.

Come join us if you want to make a difference in health care.

Please note that you will never be asked to submit payment or share financial information to participate in our interview process. All emails from Luma Health will come from "@lumahealth.io" email addresses. Any emails from other email addresses are scams. If you suspect that you've been contacted by a scammer, we recommend you cease all communication with the scammer and contact the FBI Internet Crime Complaint Center. If you'd like to verify the legitimacy of an email you've received from Luma Health recruiting, forward it to [email protected].