Bid Co-ordinator at Apadmi

The Bid Team is a core part of Apadmi’s European Sales & Growth function, supporting the company’s mission to win new business and strengthen client relationships across the region. Working closely across all departments use contributions from Subject Matter Experts to create compelling, winning proposals. The Bid Team sits at the intersection of strategy and execution, ensuring Apadmi showcases its expertise and delivers winning proposals that drive growth. As a Bid Co-ordinator you will join our European Sales & Growth Team and play a key role in the end-to-end bid process.

What you'll be working on

You’ll help manage bids and client engagements, coordinate with SME’s, organise review sessions, and make sure our proposals are high quality, accurate, and delivered on time. There may be occasions where meeting tight deadlines requires some flexibility in your working hours, but you’ll always be supported by a collaborative team. If you’re organised, detail-driven, and eager to learn how winning bids come together, this is a great opportunity to grow your career in a fast-paced, collaborative team.

• Coordinates inputs from sales, subject matter experts, commercial, legal, and delivery teams.
• Consolidates and proofreads bid sections, taking an active role in editing and formatting to ensure a cohesive, compliant final document.
• Ensures compliance with RFP/RFI requirements and produces high-quality proposals within set timeframes.
• Managing proposal timetables and associated schedules.
• Updates a central repository for bid materials and ensures version control.
• Producing high-quality written content, as required.
• Informs team members of timelines and expectations for deliverables.
• Collaborates with senior bid team members / stakeholders to refine the tone and headline messaging of responses.
• Adheres to corporate branding and formatting guidelines.
• Works with Growth Directors to ensure win themes meet client requirements and are clearly articulated.

What you'll bring to the team

• You’ll bring excellent organisation and attention to detail, with the ability to manage multiple priorities and meet deadlines effectively.
• You’ll bring excellent organisational and time management skills, with the ability to manage multiple priorities and support others effectively.
• You’ll enjoy working collaboratively as part of a team and contributing to shared goals.
• You’ll stay calm and focused when working under pressure or to tight deadlines.
• You’ll have great attention to detail and take pride in producing high-quality work.
• You’ll be confident creating tailored proposals and adapting materials to meet different client needs.
• You’ll be a self-starter who’s comfortable working independently and exploring new, creative ways to improve processes.
• You’ll take a solutions-focused approach, using your problem-solving skills to overcome challenges.
• You’ll have strong project management skills, with the ability to balance multiple projects at once.
• You’ll be comfortable using digital tools and keen to learn new technologies.
• You’ll adapt your communication and approach to suit different people and situations.