Senior Administrative Assistant at LinkedIn

At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.  

This role can be based in San Francisco, CA.  

We are looking for a Sr. Administrative Assistant to provide administrative and organizational support to a Vice President of Product. In this role, you’ll work directly with the VP and will be responsible for a mix of administrative and operational activities including scheduling, team events and more. The ideal candidate will be proactive, organized, able to maintain strict confidentiality of corporate and personal information, and bring a blend of professionalism, passion and flexibility to the role.   

Responsibilities:   

• Plan, organize and manage executive calendar (resolve conflicts and protect / align time with priorities)   
• Independently organize and ensure preparedness for internal and external meetings and special events, including all hands, off-sites, culture events, and team building 
• Anticipate critical rhythm of the business initiatives   
• Coordinate all domestic and international travel arrangements    
• Manage and reconcile expense reports, purchase orders and procurement requisitions in accordance with budget and department and company-wide policies and standards    
• Partner with communications and public relations teams and others on company-wide and external communications   
• Proficiently answer, screen and route internal and external correspondence, requests, subpoenas and other communications   
• Provide back-up support for other administrative assistants when needed and champion the admin community    
• Maintain email distribution lists / aliases   
• Support special projects as needed   
• Act as a point of contact with Workplace Services to meet facility needs for the team   
• Take leadership role to improve structure, efficiency, and execution of the organization   
• Drive changes in systems, tools and processes, and establish and share best practices   
• Maintain a strict degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism   
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction