Office Coordinator at Alliedreit

At Allied Properties REIT, we take pride in being a leading owner, manager, and developer of distinctive urban workspaces across Canada. We are looking for a Senior Office Coordinator to join our team in Montreal on a full-time, on-site basis to help maintain the vibrant, creative environments that define our company.

Responsibilities

• Manage daily office operations, including maintaining kitchen and office supplies, tracking budgets, and processing invoices.
• Oversee the functionality of office equipment and ensure supply areas remain organized.
• Coordinate meeting room setups, schedule appointments, and assist with catering for internal and client events.
• Support the onboarding process for new hires by preparing welcome materials.
• Serve as the primary point of contact at reception, greeting visitors and managing incoming calls with a professional demeanor.
• Handle mail distribution and maintain accurate records of staff locations.
• Translate documentation between French and English as required.
• Actively participate in the social committee to help organize team-building events and foster a welcoming office culture.
• Provide general administrative support to various departments to ensure smooth business operations.

Must-haves

• Fluency in both French and English is essential for communicating with our teams and clients across Canada.
• Proven experience in an administrative or receptionist role.
• Strong proficiency in MS Office, specifically Excel, Word, Outlook, and Teams.
• Demonstrated ability to multitask, solve problems efficiently, and stay organized in a fast-paced environment.
• A background in customer service with excellent verbal and written communication skills.
• Experience working with SharePoint.

Nice-to-haves

• Prior experience working with the Yardi software platform.