HR Coordinator at Evergreen Services Group

About the People Team

At Evergreen, the People Team’s mission is to create the best home for businesses and their people. We focus on hiring and developing top talent while building the HR systems that support growth and protect our companies. Joining this team means helping employees thrive and making our companies stronger. 

About the Role

The HR Coordinator will be a trusted and reliable partner who supports our mission by combining hands-on employee support with behind-the-scenes HR operations. This role is an opportunity to be at the center of building an outstanding employee experience while ensuring our people processes run smoothly and effectively. 

We’re looking for a highly organized and detail-oriented individual to help manage core HR processes such as payroll, compliance, benefits, and HRIS administration. You’ll also serve as a key point of contact for employee questions, building trust across the team by providing timely and thoughtful support. 

This role is based in our beautiful San Francisco office (in FiDi).  

What You'll Do 

• Own our onboarding and offboarding processes: Create a welcoming experience for new hires by leading orientation, managing contracts, and setting employees up for success. Ensure smooth transitions by coordinating payroll setup, benefits enrollment and system accesses. Conduct exit interviews and manage offboarding with care and professionalism 
• Ensure payroll & benefits run smoothly: Support timely and accurate payroll processing by managing pay changes, securing approvals, preparing reports, and liaising with our payroll provider. Oversee local employer accounts and resolve delinquencies, notices and follow ups 
• Manage HR compliance and records: Keep personnel files, HR records, public access files audit-ready and compliant with recordkeeping requirements. Ensure our policies, employee handbook and trainings are in compliance with federal and local legislation by keeping up with new laws, standards and regulations. Support portfolio wide compliance initiatives such as EEO-1 reporting, 401k controlled group testing, ALE and ACA guidance.
• Support the team on cyclical People programs: Manage bi-annual performance review process by answering employee questions, troubleshooting system issues, and serving as an advisor to managers. Facilitate feedback programs that give employees a voice and help leaders respond effectively. Partner with teams to lead engagement initiatives that strengthen connection and culture across the company
• Be the trusted go-to for employee questions: Build trust with employees by answering, investigating, or helping point employees in the right direction when they need support on People-related concerns.

What You'll Bring

• 2-3 years of experience in HR, People Operations, or a related role  
• Exceptional organizational skills and a meticulous attention to detail, with a proven ability to manage multiple priorities effectively. 
• Excellent communication skills, with a high degree of professionalism and discretion when handling sensitive employee information.  
• Self-starter mindset by taking initiative, proactively identifying opportunities to contribute, and independently finding creative solutions to challenges with resourcefulness and a can-do attitude 
• Interpersonal and relationship building skills to collaborate effectively with team members and cross-functional partners, building trust through responsiveness and follow-through 
• General knowledge of HR compliance requirements (I-9, EEO reporting, labor law postings, FMLA) 
• Proficiency in or willingness to learn HRIS platforms (e.g., Trinet, Small Improvements, Multiplier) 
• A commitment to being a lifelong learner 

Other Information:

• This role is based in our San Francisco office and reports to our HR Director

The compensation for this role is $80-100K base salary + bonus.