HR Assistant
Hybrid
Full Time
#Human Resources
#HR
#Excel
#Google Sheets
#HRIS
#Reporting
About the role
Are you ready to make a significant impact? The HR Assistant plays a crucial role in ensuring operational excellence and process reliability throughout the entire employee lifecycle, empowering our organization to scale efficiently! By taking ownership of and executing recurring HR processes with exceptional quality, you will free up strategic HR capacity and directly contribute to a consistently high-performing employee experience. Join us in this exciting journey!
Your responsibilities
Core responsibilities
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Coordinate schedules, trainings, meetings, and operational HR workflows with flair!
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Maintain HR data, documentation, reports, and dashboards with an impressive level of accuracy!
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Support the full employee lifecycle, including onboarding, offboarding, and recurring HR processes, ensuring a seamless experience!
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Organize travel, internal events, gifts, and recognition initiatives that inspire and engage!
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Ensure reliable execution of HR documentation, compliance, and audit-related processes, keeping everything on track!
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Act as a key operational interface between HR, employees, and external service providers, fostering collaboration!
Additional responsibilities
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Support internal communication through invitations, reminders, tracking, and documentation, keeping everyone in the loop!
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Coordinate equipment, access, and logistics for employee onboarding/offboarding, ensuring a smooth transition!
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Liaise with vendors and service providers and support contract coordination, building strong relationships!
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Contribute to process improvements, documentation standards, and operational efficiency initiatives that make a difference!
Future development opportunities
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Ownership of end-to-end HR processes (e.g. onboarding/offboarding) that will enhance your expertise!
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Vendor management responsibility and optimization of supplier relationships, expanding your influence!
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Development of structured internal communication frameworks to enhance collaboration!
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Data-driven process optimization and analytics support to drive informed decisions!
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Involvement in cross-functional HR projects and Learning & Development initiatives that ignite your passion!
What you bring
Must-have
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1–2 years of experience in HR administration, coordination, or office management, ready to take the next step!
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Completed vocational training or a bachelor’s degree, showcasing your commitment to excellence!
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Strong organizational skills, attention to detail, and documentation discipline that shine!
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High sense of responsibility, reliability, and service orientation, making you a trusted partner!
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Ability to work independently and proactively resolve operational issues, demonstrating your initiative!
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Very good written and spoken English, enabling effective communication!
Nice-to-have
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Experience in international HR operations or fast-scaling environments, bringing a global perspective!
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Strong Excel or Google Sheets skills and basic reporting abilities that add value!
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Experience with HRIS, workflow, ticketing, or automation tools, enhancing efficiency!
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Ability to map, document, and improve processes, driving continuous improvement!
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Additional languages (German, Spanish, Portuguese) that enrich our diverse team!
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Exposure to Learning & Development support or large event coordination, showcasing your versatility!
Ways of working
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High stress resistance and strong prioritization skills to thrive in a dynamic environment!
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Cooperative mindset and ability to work with multiple stakeholders, fostering teamwork!
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Optimization mindset with interest in continuous improvement, always striving for better!
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Willingness to learn and grow within HR operations and projects, embracing new challenges!
What success looks like
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HR processes run reliably, accurately, and on time, creating a foundation of trust!
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Trainings, travel, and HR operations are coordinated smoothly, enhancing employee satisfaction!
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HR data, documentation, and compliance records are clean and up to date, ensuring transparency!
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Employee events and recognition initiatives are executed professionally, celebrating our team!
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Tasks are completed independently with minimal follow-up, showcasing your reliability!
Why join us
This role offers real ownership in a dynamic, international environment where operational excellence truly matters! You will gain broad exposure across HR, develop end-to-end process expertise, and have clear growth paths into HR Operations, Learning & Development support, or project ownership — all within a culture that values autonomy, development, and continuous improvement. Don’t miss the chance to be a part of something great!
What we offer
- Flexible work options, including fully remote or hybrid arrangements (candidates must be located in Portugal)
- A chance to accelerate your career and work with outstanding colleagues in a supportive learning community split across 3 continents
- Contribute your ideas to our unique projects and make an impact by turning them into reality
- Balance your work and personal life through our workflow organization and decide yourself if you work at home, in the office, or on a hybrid setup
- Annual performance review, and regular feedback cycles, generating distinct value by connecting colleagues through networks rather than hierarchies
- Individual development plan, professional development opportunities
- Educational resources such as paid certifications, unlimited access to Udemy Business, etc.
- Local, virtual, and global team events, in which UT colleagues become acquainted with one another
ABOUT US
Ultra Tendency is an international premier Data Engineering consultancy for Big Data, Cloud, Streaming, IIoT and Microservices. We design, build, and operate large-scale data-driven applications for major enterprises such as the European Central Bank, HUK-Coburg, Deutsche Telekom, and Europe’s largest car manufacturer. Founded in Germany in 2010, UT has developed a reliable client base and now runs 8 branches in 7 countries across 3 continents.
We do more than just leverage tech, we build it. At Ultra Tendency we contribute source code to +20 open-source projects including Ansible, Terraform, NiFi, and Kafka. Our impact on tech and business is there for anyone to see. Enterprises seek out Ultra Tendency because we solve the problems others cannot.
We love the challenge: together, we tackle diverse and unique projects you will find nowhere else. In our knowledge community, you will be a part of a supportive network, not a hierarchy. Constant learning and feedback are our drivers for stable development. With us you can develop your individual career through work-life balance.
We evaluate your application based on your skills and corresponding business requirements. Ultra Tendency welcomes applications from qualified candidates regardless of race, ethnicity, national or social origin, disability, sex, sexual orientation, or age.
Data privacy statement: Data Protection for Applicants – Ultra Tendency
Ultra Tendency
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