Executive Personal Assistant at Websummit

Web Summit has earned its reputation as the premier tech conference on the planet by focusing on one simple, powerful idea: meaningful connections. We believe that when the right people meet, incredible things happen. Our team is driven by the mission to foster global connectivity, highlight pressing issues, and bring together leaders from every corner of the world. As we look toward the future, we are expanding into new markets and continuing to make a positive impact on the communities we touch. To keep building a better company, we need ambitious, dedicated people who are ready to help us shape the future of the tech industry.

The opportunity

We are looking for an enthusiastic and determined Executive Personal Assistant to join our team in Ireland. In this role, you will report directly to our Chief of Staff and provide essential support to our founder and CEO. You will be the backbone of our leadership operations, ensuring that our CEO can focus on high-level strategy by managing the complex details of their professional and personal schedule. This is a full-time, hybrid position that requires a high level of discretion, proactive problem-solving, and a genuine passion for supporting a fast-paced, global organization.

A day in the life

• You will manage the CEO’s diary with precision, balancing professional commitments and personal errands while ensuring their time is used with maximum efficiency.
• You will coordinate complex international and domestic travel, including preparing detailed itineraries, managing logistics on the ground, and handling meeting follow-ups.
• You will act as a gatekeeper for communications, researching and prioritizing incoming requests to ensure urgent matters are addressed promptly and effectively.

Who you are

You are a seasoned professional with at least 2 years of experience as an executive assistant, ideally within a fast-paced or rapidly growing environment. You possess a natural ability to anticipate the needs of leadership and are comfortable working with a high degree of autonomy. To succeed in this role, you should have:

• Strong organizational skills and an impeccable attention to detail.
• A positive, approachable personality and the ability to maintain complete confidentiality.
• Excellent written and verbal communication skills in English.
• A willingness to travel internationally on short notice.
• A deep interest in the global tech industry and an understanding of its key players.
• The ability to remain calm and effective under pressure while managing tight deadlines.

Why you'll love it here

We are committed to supporting your professional growth and personal well-being. When you join our team, you will enjoy a variety of benefits designed to help you thrive:

• A flexible hybrid-working model that supports a healthy work-life balance.
• Comprehensive medical and dental insurance coverage.
• Access to an employee assistance program and dedicated wellness programs.
• A generous learning budget to help you develop your skills through our in-house department.
• Competitive paid time off to recharge.