Executive Coordinator (Junior Level)
Hybrid
Full Time
#Google Suite
#MS Office
#Calendar Management
#Scheduling
#Data Entry
At Bazaarvoice, we are dedicated to creating smarter shopping experiences. By leveraging our expansive global network and enterprise technology, we bridge the gap between brands and consumers, helping retailers collect valuable user-generated content that drives loyalty and growth. Since our founding in 2005, we have grown into a worldwide organization with a presence in North America, Europe, Asia, and Australia. We are proud to be recognized as a Great Place to Work, and we are currently seeking a motivated Executive Coordinator to join our team in Australia. In this hybrid role, you will provide essential support to our Sydney-based Managing Director while ensuring our office operations run seamlessly.
Key outcomes
- Manage complex scheduling and calendar requirements via MS Outlook for the Managing Director, while providing holiday coverage for our India-based executive assistant.
- Coordinate travel arrangements, conference calls, and special events, including client meetings and team gatherings.
- Maintain office efficiency by liaising with building management, internal facilities teams, and vendors, as well as managing office supplies.
- Support the revenue team through ad hoc projects, including data entry and research tasks.
- Foster an inclusive team culture by assisting with new hire onboarding and contributing to our social committee.
- Document meeting outcomes and distribute follow-up notes to ensure team alignment.
- Collaborate with IT to facilitate the technology setup for new employees.
Requirements
- A university degree or equivalent qualification.
- At least 3 years of experience in an administrative or executive assistant capacity.
- Proficiency in Google Suite and MS Office applications.
- Strong written and oral communication skills in English.
- A proactive, self-starting attitude with the ability to manage multiple priorities under tight deadlines.
- Exceptional organizational skills and a keen eye for detail.
- A flexible, problem-solving mindset with a commitment to cost-efficient decision-making.
Compensation
We offer a hybrid work environment that promotes flexibility and balance. As part of our team, you will have the opportunity to grow within a leading SaaS organization that values passion, transparency, and innovation.
How to apply
If you are a forward-thinking professional with a passion for people and technology, we invite you to apply. Please submit your application to be considered for this opportunity to support our APAC team and contribute to our ongoing success.
