Executive Assistant at Eqbank

We are not your typical bank. At Equitable Bank, we challenge the status quo to deliver creative and innovative banking solutions for Canadians. With over 50 years of history, we have grown to serve more than 670,000 people, and our subsidiary, Concentra Bank, supports credit unions serving over six million members. Together, we manage more than $125 billion in assets. Our digital platform, EQ Bank, has been consistently recognized by Forbes as one of the top banks in Canada. We are looking for an inquisitive and agile professional to join our team as a Senior Executive Assistant in a hybrid capacity to help us redefine the future of banking.

Key outcomes

• Manage complex calendars for 3 to 4 senior leaders, proactively resolving conflicts and prioritizing high-impact meetings.
• Coordinate logistics for meetings and events, including agenda preparation, material distribution, and room bookings.
• Draft and proofread communications while monitoring email correspondence to ensure timely responses.
• Handle travel arrangements and ensure accurate, timely reconciliation of expense reports.
• Maintain efficient digital and physical filing systems while preparing high-quality documents and presentations.
• Act as a professional point of contact for internal and external stakeholders.
• Collaborate with other executive assistants on special projects and office initiatives.
• Utilize digital tools such as Microsoft Office, Zoom, and DocuSign to optimize workflows and virtual collaboration.

Requirements

• 3 to 5 years of experience in an administrative or executive support role, preferably within a regulated industry or financial services.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, as well as collaboration platforms like MS Teams and SharePoint.
• Exceptional organizational skills with a keen eye for detail and accuracy.
• Strong written and verbal communication skills, with the ability to handle sensitive information with discretion and integrity.
• Proven capacity to manage shifting priorities in a fast-paced environment.
• A commitment to fostering diversity, equity, and inclusion in all professional interactions.

Preferred qualifications

• Bilingualism in English and French is considered a significant asset.
• A post-secondary degree or diploma in business administration or a related field.

Compensation

We offer a comprehensive benefits package designed to support your health, well-being, and professional growth. This includes:

• Medical, dental, vision, life, and disability insurance.
• A 401k or equivalent retirement savings plan with a market-leading RRSP match program.
• Competitive discretionary bonus opportunities and an Employee Share Purchase Plan.
• Generous paid time off, including vacation and personal days, plus maternity and parental leave top-up.
• Annual professional development allowance and access to a comprehensive career development program.
• Employee assistance programs and regular virtual events to stay connected with the team.

How to apply

If you are ready to help us shape the future of Canadian banking, we invite you to submit your application. Please note that all candidates must successfully complete a criminal background check and a credit check as part of our hiring process. We look forward to reviewing your qualifications and learning more about how your skills align with our mission.