Executive Assistant
136k - 166k USD
Hybrid
Full Time
#Engineering
#Event Coordination
#Google Suite
#Notion
#Slack
About Mixpanel
Mixpanel is an event analytics platform for builders who need answers from their data at their fingertips—no SQL required. When everyone in the organization can see and learn from the impact of their work on product, marketing, and company revenue metrics, they are poised to make better decisions.
Over 9,000 paid customers, including companies like Netflix, Pinterest, Sweetgreen, and Samsara, use Mixpanel to understand their customers and measure progress. Our commitment is to provide the most comprehensive and reliable analytics platform accessible and trusted by all.
About the Role
As the Executive Assistant, you will provide dedicated support to the Senior Vice President of Engineering and Product, helping to ensure their time is focused on top priorities. You will play a crucial role in managing daily operations and maintaining smooth workflows. In this role, you’ll anticipate needs, stay one step ahead, and uphold the highest standards of confidentiality, integrity, and professionalism. Success requires exceptional organizational skills, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.
Responsibilities
- Thoughtfully prioritize and manage a dynamic schedule, accommodating frequent changes and personal commitments with flexibility.
- Build and maintain strong relationships across the Engineering, Product, and Design (EPD) teams, ensuring alignment with the organization’s culture and values
- Handle high-volume calendaring, including coordinating appointments, resolving scheduling conflicts, and proactively communicating updates.
- Inform of upcoming responsibilities and priorities, proactively communicating schedule changes.
- Prepare agendas, gather reports, and ensure readiness for key meetings like roadmap planning and strategy sessions.
- Coordinate and take a leading role in team All Hands meetings.
- Prepare and edit documents, including presentations, technical updates, and board reports.
- Organize key events such as hackathons and team offsites, and support in-person Engineering events and logistics in San Francisco as needed.
- Organize domestic and international travel, including accommodations and transportation.
- Prepare monthly expense reports and manage reimbursements.
- Handle sensitive information related to board meetings, product strategies, engineering roadmaps, and team dynamics with the utmost confidentiality.
- Build strong relationships with internal stakeholders and external contacts.
- Act as an advocate for Mixpanel’s culture, helping to promote and develop company values.
- Take on special projects as needed to support the Engineering leadership team.
About You
You thrive in a fast-paced environment and enjoy supporting high-performing leaders. You’re proactive, resourceful, and excel at juggling competing priorities. You have a thoughtful and bright approach, paired with high energy and the ability to adapt to evolving needs.
We’re looking for someone who is:
- Based in the San Francisco Bay Area
- A natural collaborator with high emotional intelligence and excellent judgment.
- Proactive, detail-oriented, and thoughtful in their approach.
- Bright and high-energy, with a strong drive to problem-solve and make an impact.
- Calm under pressure and adaptable to changing priorities.
- Exceptionally organized, with the ability to manage multiple assignments simultaneously.
- Able to handle confidential information with professionalism.
- Highly skilled in written and verbal communication.
- Comfortable with last-minute changes and adept at making decisions independently.
- Open to learning new skills and approaches.
Experience & Skills:
- Multiple years of experience supporting executives in fast-paced technology companies, with excellent references.
- Proven experience with heavy calendaring for senior executives.
- Experience helping to coordinate events, including logistics.
- Background in a startup or hyper-growth tech environment is highly valued.
Bonus Points For
- Direct experience supporting technical executives.
- Proficiency in Google Suite and familiarity with Notion and Slack.
Compensation
The amount listed below is the total target cash compensation (TTCC) and includes base compensation and variable compensation in the form of either a company bonus or commissions. Variable compensation type is determined by your role and level. In addition to the cash compensation provided, this position is also eligible for equity consideration and other benefits including medical, vision, and dental insurance coverage. You can view our benefits offerings here.
Our salary ranges are determined by role and level and are benchmarked to the SF Bay Area Technology data cut released by Radford, a global compensation database. The range displayed represents the minimum and maximum TTCC for new hire salaries for the position across all of our US locations. To stay on top of market conditions, we refresh our salary ranges twice a year so these ranges may change in the future. Within the range, individual pay is determined by experience, job-related skills, qualifications, and other factors. If you have questions about the specific range, your recruiter can share this information.
Benefits and Perks
- Comprehensive Medical, Vision, and Dental Care
- Mental Wellness Benefit
- Generous Vacation Policy & Additional Company Holidays
- Enhanced Parental Leave
- Volunteer Time Off
- Additional US Benefits: Pre-Tax Benefits including 401(K), Wellness Benefit, Holiday Break
*please note that benefits and perks for contract positions will vary*
Culture Values
- Be Open: When knowledge becomes open, we can come together as a team to collaborate around a shared purpose
- Customer Focus: Our customers’ success is our success
- Lead Change: Everyone at Mixpanel has the capacity to make an impact on the business
- Results Oriented: Driving results in a measurable way ensures we stay focused on the highest impact initiatives
- One Team: We can’t win without each other
Why choose Mixpanel?
We’re a leader in analytics with over 9,000 customers and $277M raised from prominent investors: like Andreessen-Horowitz, Sequoia, YC, and, most recently, Bain Capital. Mixpanel’s pioneering event-based data analytics platform offers a powerful yet simple solution for companies to understand user behaviors and easily track overarching company success metrics. Our accomplished teams continuously facilitate our expansion by tackling the ever-evolving challenges tied to scaling, reliability, design, and service. Choosing to work at Mixpanel means you’ll be helping the world’s most innovative companies learn from their data so they can make better decisions.
Mixpanel is an equal opportunity employer supporting workforce diversity. At Mixpanel, we are focused on things that really matter—our people, our customers, our partners—out of a recognition that those relationships are the most valuable assets we have. We actively encourage women, people with disabilities, veterans, underrepresented minorities, and LGBTQ+ people to apply. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity or expression, sexual orientation, age, marital status, veteran status, or disability status. Pursuant to the San Francisco Fair Chance Ordinance or other similar laws that may be applicable, we will consider for employment qualified applicants with arrest and conviction records. We’ve immersed ourselves in our Culture and Values as our guiding principles for the impact we want to have and the future we are building.
