Executive Assistant at Solace

At Solace, we are tackling the fundamental flaws within the U.S. healthcare system. With nearly 90 percent of adults struggling to navigate the complexities of modern care, our mission is to provide clarity and better outcomes by pairing patients with expert advocates. We are a Series C startup founded in 2022, backed by prominent investors including Inspired Capital, Craft Ventures, and IVP. Our team is mission-driven, lean, and growing rapidly. We operate with a high degree of urgency and precision, and we are looking for individuals who are ready to do their best work in a fast-paced, high-impact environment.

Key outcomes

• Manage complex, multi-time-zone calendars by prioritizing meetings based on strategic value and urgency.
• Protect the time of our leadership team by triaging requests, resolving scheduling conflicts, and managing hold blocks.
• Coordinate and execute large-scale events and leadership sessions, including offsites and weekly business reviews.
• Act as a proxy in meetings to capture notes, clarify decisions, and ensure follow-through on key action items.
• Draft and refine communications on behalf of executives while maintaining a high level of professional presence.
• Serve as a primary point of contact for internal leaders, external partners, and vendors.
• Oversee travel logistics, itineraries, and expense reporting with meticulous attention to detail.
• Develop and improve operational processes and templates to boost overall executive productivity.

Requirements

• We are seeking candidates at the junior level, typically with zero to three years of professional experience.
• Exceptional organizational skills with a proven ability to manage calendars and prioritize tasks effectively.
• Strong verbal and written communication skills, including the ability to draft clear, executive-level messaging.
• Demonstrated professionalism, sound judgment, and the ability to maintain strict confidentiality.
• Solid project management capabilities and the initiative to keep projects moving forward independently.
• The ability to anticipate needs, solve problems proactively, and thrive in a dynamic, sometimes ambiguous environment.
• High emotional intelligence and the ability to navigate complex relationships with empathy and confidence.
• Must be based in the United States.
• Proficiency in English.

Preferred qualifications

• Previous experience working within startups, the healthcare sector, technology, or other complex operational environments.

Compensation

We offer a remote work environment that allows you to contribute to our mission from anywhere in the United States.

How to apply

If you are ready to take on this challenge and help us redefine healthcare, we look forward to hearing from you. Please submit your application through our official portal. Please note that we will never request bank details or offer employment without conducting an interview, and all legitimate communication will originate from official company email addresses or our verified recruiting platform.