Executive Assistant, Education Technology at Chan Zuckerberg Initiative

The Team

At CZI, we pair technology with grantmaking to equip educators, families and students with tools that integrate high-quality research, practices and content to unlock the full potential of every student, no matter who they are or where they live. From program conception to software feature design, we center our work on student and educator voices to help educators address the day-to-day challenges in their classrooms. 

Since 2015, our grant investments have helped catalyze new tools, practices, and measures designed to foster whole-child outcomes. We leverage technology to provide research-based practices in products that help teachers connect with students and tailor learning experiences to individual student needs.

At our core, we are builders and our unique builder philanthropy approach is what sets us apart from other education funders. Take a closer look at the highlights and significant milestones of CZI’s first eight years of education work. 

The Opportunity

We are seeking an exceptional Executive Assistant to join our Education team and support our Engineering and School Development teams. The Executive Assistant will collaborate closely with our Executive Assistant team, act as a liaison and representative of lead, team and organization. We are seeking proactive team members with excellent interpersonal skills, highly organized, and detail-oriented. The ideal candidates will be strategic thinkers, problem-solvers, who thrives in a fast-paced environment, ensuring the leads can focus on driving the organization's key initiatives while relying on seamless administrative support.

What You'll Do

• Partner with Education leads, Curriculum & School Development Senior Director and Senior Director, Engineering and AI, to manage extensive and complex administrative support.
• Anticipate the needs of the leads and proactively seek appropriate resources and solutions to ensure smooth operations and efficient workflows.  
• Handle sensitive and confidential information with the highest level of integrity and discretion.
• Manage complex calendars for the respective leads, including scheduling meetings and events, prioritizing time, offering solutions, and swift response to conflicts.
• Plan and arrange travel, including transportation, accommodations, and itineraries, while proactively troubleshooting any issues that arise.
• Collect and organize receipts, and prepare and submit travel and expense reports.
• Coordinate meeting logistics, including preparing agendas, distributing materials, and taking minutes.
• Coordinate activities and events for the Engineering and School Development teams
• Assist with project management tasks, including tracking deadlines, preparing reports, and coordinating with vendors.
• Act as the liaison with internal/external stakeholders, ensuring effective communication and timely responses.
• Perform other administrative tasks as assigned, supporting the overall success of their teams. 

What You'll Bring

• Experience: 3+ years of experience providing executive-level administrative support in a high paced, high demand environment.
• Positivity and exceptional people skills, with the ability to collaborate productively and build a healthy work environment for the team you support.
• Excellent communication skills (written and verbal) with the ability to interact effectively with individuals at all levels of the organization.
• Exceptional organizational skills, a self-starter with the ability to manage multiple priorities and meet deadlines.
• Strong time management skills with ability to multitask and prioritize across projects to meet deadlines
• Proficiency in Zoom, G Suite (Heavy Google Calendar for scheduling, Google Docs for meeting agendas, Google Sheets for tracking, and Google Slides for presentations), Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other relevant software.
• Experience with project management tools and techniques such as Airtable, Salesforce, and Confluence.
• Passion for our mission and desire to contribute to the Education sector. 

Compensation

The Redwood City, CA base pay range for this role is $49.04 - $73.55. New hires are typically hired into the lower portion of the range, enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process. Pay ranges outside Redwood City are adjusted based on cost of labor in each respective geographical market. Your recruiter can share more about the specific pay range for your location during the hiring process.

Benefits for the Whole You 

We’re thankful to have an incredible team behind our work. To honor their commitment, we offer a wide range of benefits to support the people who make all we do possible. 

• CZI provides a generous employer match on employee 401(k) contributions to support planning for the future.
• Annual benefit for employees that can be used most meaningfully for them and their families, such as housing, student loan repayment, childcare, commuter costs, or other life needs.
• CZI Life of Service Gifts are awarded to employees to “live the mission” and support the causes closest to them.
• Paid time off to volunteer at an organization of your choice. 
• Funding for select family-forming benefits. 
• Relocation support for employees who need assistance moving to the Bay Area
• And more!

Commitment to Diversity

We believe that the strongest teams and best thinking are defined by the diversity of voices at the table. We are committed to fair treatment and equal access to opportunity for all CZI team members and to maintaining a workplace where everyone feels welcomed, respected, supported, and valued. Learn about our diversity, equity, and inclusion efforts. 

If you’re interested in a role but your previous experience doesn’t perfectly align with each qualification in the job description, we still encourage you to apply as you may be the perfect fit for this or another role.

Explore our work modes, benefits, and interview process at www.chanzuckerberg.com/careers.

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