Event Planner at Surf Office

At Surf Office, we specialize in organizing productive team retreats for startups and tech companies. We operate across Europe and the United States, providing our clients with seamless access to workspaces, accommodations, and engaging team-building experiences. As a fast-growing, bootstrapped, and remote-first company, we are deeply committed to shaping the future of work. Our team manages groups ranging from 10 to 400 people, and we are looking for a new member to help guide our clients through our unique planning process.

What is this role?

We are looking for a Senior Event Planner to join our team as a contractor. This is a fully remote position that offers the opportunity to work with a global, distributed team. We need someone who is reliable, resourceful, and flexible enough to manage the end-to-end planning of retreats for our diverse range of clients.

What will you do?

• Oversee the entire retreat planning lifecycle, starting from the moment a deal is confirmed until the group successfully checks out of their accommodation.
• Handle all logistical details, including managing hotel bookings, coordinating invoices between vendors and clients, and organizing team-building activities.
• Utilize our specialized retreat planning dashboard to communicate with clients and vendors while ensuring all project information remains accurate and up to date.

What makes you a great fit?

To succeed in this role, you should be a self-starter who thrives in an environment with a flat hierarchy. You will be responsible for managing your own workload, so we value individuals who are proactive and capable of critical thinking. Key requirements include:

• Professional fluency in English.
• Proven experience in event planning.
• A tech-savvy mindset, as you will be working with tools like Coda and Airtable to streamline our processes.
• The ability to invoice us for your services as an independent contractor.

What's in it for you?

We believe in fostering a healthy work-life balance and supporting your personal and professional growth. As part of our team, you will enjoy the following benefits:

• 33 days of paid time off to help you recharge.
• A fully remote work environment that prioritizes an asynchronous culture.
• Regular company retreats to help you connect with your colleagues in person.
• A learning budget of 650 EUR per year to spend on courses, coaching, or other professional development.
• A home office budget of 350 EUR per year to help you optimize your workspace.
• Complete flexibility in your schedule, allowing you to manage your time in a way that works best for you.