Administrative Assistant Receptionist
On-site
Full Time
#Business Operations
#Invoicing
#Excel
#Scheduling
Overview
Shift4 (NYSE: FOUR) is boldly redefining commerce by simplifying complex payments ecosystems across the world. As the leader in commerce-enabling technology, Shift4 powers billions of transactions annually for hundreds of thousands of businesses in virtually every industry. For more information, visit www.shift4.com.
Responsibilities:
- The position requires performing a variety of functions that include areas such as assisting in the renewal Support contracts, inventory control, accounting data entry, greeting walk in visitors, assisting in ordering/shipping/receiving of equipment, organization of warehouse, ensuring office supplies are in-stock, and other administrative functions as needed.
- Responsible for shipping and receiving on daily basis.
- Assisting customers by answering questions or directing them to the appropriate resource.
- Performing miscellaneous duties for other departments as needed.
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Greeting walk-in customers, handle their inquiries, and direct them to appropriate individuals.
- Collect, sort and distribute mail.
- Files service tickets and other documents as needed.
- Enters and accepts office supply orders.
- Work as fill-in for other administrative positions as needed.
- Identify areas for improvement and make constructive suggestions for change.
- Continually seek opportunities to increase customer satisfaction and deepen customer relationships.
- Escalate customer issues to the Director of Real-Estate and Facilities.
- Responsible for entering time and expenses in appropriate systems daily.
- Onboarding Phot ID Badges for New hires.
- Making Travel, Rental car, Hotel reservations for Real-Estate and Facilities members.
- Monthly Expense Report Submissions for Director of Real-Estate and Facilities.
- Supply ordering
- Booking Conference rooms
- Ups Label creating.
- Sending Follower arrangements and or gifts for various occasions
- Assist with setup and cleanup conference rooms for lager meetings
Qualifications:
- High School graduate with BA degree preferred.
- 1-year+ experience in working with invoicing and credits.
- Proficiency with computer applications (Excel, Outlook, Word, PowerPoint, etc).
- Flexible and able to work in a changing environment, acknowledging urgency when necessary.
- Must be a team player with a positive, can-do attitude.
- Experience with Scheduling Travel
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.
Shift4
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