Administration Assistant at Stef & Philips

We are looking for a proactive Administration Assistant to join our team in the United Kingdom on a full-time, on-site basis. Our company, Stef & Philips, is dedicated to fostering a culture of acceptance and respect where every team member feels they belong. In this role, you will provide essential support to our Head of Investments and Procurement, helping us manage the onboarding of new properties and investment opportunities. If you are organized, detail-oriented, and eager to contribute to a growing property investment team, we would love to hear from you.

Responsibilities

• Provide dedicated administrative assistance to the Head of Investments and Procurement to ensure operational efficiency.
• Manage the onboarding workflow for new properties by maintaining accurate records in our CRM systems and internal spreadsheets.
• Coordinate schedules for meetings, property viewings, and investor calls while preparing necessary agendas and follow-up documentation.

Requirements

We are seeking a junior-level professional who is comfortable working in a fast-paced environment. To be successful in this position, you should possess the following:

• Strong time management skills and the ability to handle multiple deadlines simultaneously.
• High proficiency in Microsoft Office, with a specific focus on Excel for data tracking.
• Excellent written and verbal communication skills.
• Exceptional attention to detail when handling sensitive property and investor information.
• A proactive, problem-solving mindset and the ability to work effectively within a team.

What we offer

We value our employees and provide a comprehensive benefits package to support your well-being and professional growth. Our perks include:

• Paid time off, including 23 days of annual leave plus bank holidays and an extra day off for your birthday.
• Comprehensive medical insurance through our private health plan.
• Access to various wellness programs, including an annual well-being day off.